Moving Your Documents to Google Drive
We are transitioning away from using the Windows Documents folder (which is currently redirected to the server). Until redirection is removed, please make sure your files are stored safely in Google Drive instead of the network share.
Step 1: Verify that Google Drive for Desktop is Installed
Click the ^ arrow in your taskbar (bottom right corner).
Look for the Google Drive icon (a triangle).
✅ If you see it, Drive is installed and running.
❌ If not, contact tech support to install it.
Step 2: Open Your Google Drive Folder
Open File Explorer
In the left panel, click Google Drive.
You’ll see My Drive and possibly Shared Drives listed as folders.
If you want, create a folder called My Documents or something similar.
Step 3: Move Your Files to Google Drive
Open another File Explorer window and go to your Documents folder.
Select all files (press Ctrl + A) or choose specific ones.
Drag and drop them into Google Drive > My Drive.
Wait for the Google Drive icon in the taskbar to finish syncing (you’ll see a green checkmark when complete).
Step 4: Confirm Files Are in the Cloud
Go to drive.google.com and log in with your gmail account.
Verify that your files appear there.
If they do, your files are safely stored in Google Drive.
Step 5: Stop Using the “Documents” Folder
Until we complete the redirection change:
Save new files directly to your Google Drive folder (not Documents).
When saving in programs like Word or Excel, choose File > Save As, then select Google Drive > My Drive.
Avoid saving to Documents, as it still points to the old server.
Optional: Create a Shortcut for Convenience
You can make Google Drive your default save location:
Right-click Google Drive > My Drive.
Choose Pin to Quick Access (this keeps it at the top of File Explorer).
Optionally, but a very good idea(!), right-click Documents and choose Unpin from Quick Access to avoid confusion.